What is SOPPA?
The Student Online Personal Protection Act, or SOPPA, is the data privacy law that regulates student data collection and use by schools, the Illinois State Board of Education, and A-JCHS #81 vendors.
On August 23, 2019, Illinois Governor J.B. Pritzker signed into law a new version of SOPPA that gives parents/guardians greater control over student data. Among the changes is a new requirement to enact breach notifications that are available to the public.
SOPPA will also require Illinois school districts to provide additional guarantees that student data is protected when collected and that data is used for beneficial purposes only. The law is effective on July 1, 2021.
SOPPA requires that school districts must:
- Enter into written agreements with all K-12 service providers who collect student data. Covered data includes, but is not limited to: information in the student’s educational record, first/last name, address, phone number, email address, grades, test results, socioeconomic information, photos, search activity, voice recordings, geolocation information, and more.
- Implement and maintain reasonable security practices. Student data is protected through comprehensive privacy policies and security measures such as firewalls, secure servers, intrusion detection software, and other methods. Written agreements with vendors require that the vendor also maintains security procedures.
- Post a list of operators. This list will include what data elements are shared, written agreements/contracts with the operator within 10 days of signing, & subcontractors for each operator.
District Adopted Technology Policies and Guidelines
- 6:235 Access to Electronic Networks and Acceptable use Policy
- 7:345 Use of Educational Technologies: Student Data Privacy and Security
The district adheres to the following applicable laws regarding student data and privacy:
- Children’s Internet Protection Act (CIPA)
- Children’s Online Privacy Protection Act (COPPA)
- Family Educational Rights and Privacy Act (FERPA)
- Illinois School Student Records Act (ISSRA)
- Student Online Personal Protection Act (SOPPA)
District Data Privacy OfficerFederal and State law govern the protection of student data, including school student records and/or covered information. The sale, rental, lease, or trading of any school student records or covered information by the District is prohibited. Protecting such information is important for legal compliance, District operations, and maintaining the trust of District stakeholders, including parents/guardians, students, and staff. The Board designates the IT Director to serve as Privacy Officer, who shall ensure the District complies with the duties and responsibilities required of it under the Student Online Personal Protection Act, 105 ILCS 85/, amended by P.A. 101-516, eff. 7-1-21.
District-approved Web-based Tools/Applications and Written Agreements
A-JCHS #81 values your child’s privacy and strives to ensure that parents/guardians are aware of what web-based tools and applications that are being used for educational purposes. A list of A-JCHS #81 approved web-based tools, written agreements with operators, and a list of data elements shared can be found HERE.
Parents/guardians have the right to inspect, review, and correct information maintained by the school, operator, and the Illinois State Board of Education. All requests should be directed to the IT Director by using the following email address: firstname.lastname@example.org.
In the event that there is a data breach, the District will notify parents/guardians via district communication systems within 30 days of the data breach and within 60 days if a third-party is responsible for the data breach.